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Accounting Connection
ACCOUNTS PAYABLE CLERK
IRVINE, CA
Salary: $0 - 19 / Hourly
Job Type: Full Time
Category: Accounting/Finance
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South Orange county company is looking for a strong accounts
payable peron who
is also familiar with payroll process.
Must be innovative, accurate, dependable, and detail oriented
with excellent
oral and written skills. Must be able to multi-task, meet
deadlines, willing
to take charge and follow through. A strong work ethic is
required, along with
the ability to take owner****p of his/her work. Flexibility to
work occasional
overtime is also required. Performs detailed accounting
procedures related to
the prompt payment of suppliers and vendors. Audits and processes
employee
expense re****ts to provide accurate reimbursement to employees
for business
expenses in a timely manner. Processes payroll accurately.
Completes various
assignments requiring a basic knowledge of accounting theory and
principles.
Obtains financial data for use in maintaining accounting records.
Work is
subject to general review and under the direction of senior
accounting
personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Other duties may
be assigned.
Accounts Payable:
-Maintain Vendor Master File, updating names, addresses, etc.
-Manage and distribute incoming invoices by sorting do***ents and
identifying
and sending to appropriate manager for approval.
-Ensure that all disbursements are in compliance with company
policies.
-Match invoices with purchase orders and receiving
do***entation.
-Enter invoice/expense re****t information into Movex and assign
G/L code (if
necessary) upon approval.
-Handle A/P paperwork discrepancies by locating, researching, and
correcting
problems with invoices and statements. Contact vendors,
facilities and
managers
to collect necessary information.
-Maintain weekly and monthly payment schedules.
-Print checks upon approval, obtain appropriate signatures, and
mail checks.
-File corresponding do***ents.
-Generate 1099 tax information for vendors at year-end.
-Upon request, completes W9 forms and forwards to
vendors/contractors.
Expense Reimbursement:
-Review all employee expense re****ts for compliance with company
policy.
-Reconcile submitted expense re****t receipts to quick expense
re****ts.
-Enter invoice/expense re****t information into Movex and assign
G/L code (if
necessary) upon approval.
-Print checks upon approval, obtain appropriate signatures, and
mail checks.
-File corresponding do***ents.
Other:
-Submit weekly cash requirements to Director of Finance and
Accounting.
-Perform month-end closing procedures including A/P accruals,
journal entries
and re****ts generation.
-Assist with month and year-end closing procedures.
-General journal entry in Movex.
-Responsible for processing biweekly payroll.
-Fast/accurate data entry and reconciling re****ts.-Accurately
creates schedules and/or spreadsheets as required.
-Updates Pre-paid Expense worksheet throughout the fiscal year.
-Recommends modifications to existing systems to provide better
financial
control.
-Miscellaneous projects as assigned by manager. This job requires
the employee
to handle sensitive and confidential information
and do***ents, which cannot be disclosed without prior consent of
employee's
supervisor.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to
perform each
essential duty satisfactorily. The requirements listed below are
representative
of the knowledge, skill, and/or ability required. Reasonable
accommodations may
be made to enable individuals with disabilities to perform the
essential
functions.
EDUCATION and/or EXPERIENCE:
-AA in Accounting or Business
-A minimum of 3 years experience with full cycle payables.
-Experience with a manufacturing/distribution a plus, but not
required
-Prior experience processing expense re****ts
-Prior experience processing payroll a plus, but not required.
-Excellent communication skills, written and verbal, with
internal and external
business associates.
-Demonstrate proficiency with Microsoft Excel and Word, Lotus
notes a plus.
-Understand accounting principles, including journal entries.
Salary of $39K plus benefits. Qualified candidates should call
800-600-2008 for
immediate interview.
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Our commitment to personal service means that every Abbott
Placement
Specialist will go the extra mile to understand your needs.
All of this is provided with NO FEE TO THE APPLICANT.
*** As a Southern California-based staffing company, we are only
able to assist
candidates who either currently reside in this area or are
relocating to
this area soon. Thank you for your understanding. ***
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accouting, A/P, payroll, audits
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Contact Information
Accounting Connection
Reference Num: 08-046953-001 (include when applying)
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